Guides

Sharpen your skills and explore new ways to use Notion.

Company-wide use

How workspace owners can set up teamspaces for their organization

How workspace owners can set up teamspaces for their organization

As a workspace owner, you can ensure that all of your teammates have the right level of access to content they need throughout your workspace. If you want to start taking better advantage of this feature, here's what you need to know.

7 min read

Who should be a workspace member, and who should be a guest?

Who should be a workspace member, and who should be a guest?

Understanding the difference between members and guests can help you become an effective steward of your company's knowledge and budget.

6 min read

Reminders & @mentions

Reminders & @mentions

All you need is the @ key to quickly create a link to a person, date, or page.

3 min video

Creating links & backlinks

Creating links & backlinks

Connect your thoughts and ideas with links! Every time you make a link, Notion creates a backlink for you automatically. We'll show you how this can be helpful as you're managing tasks & projects, building a company wiki, or just taking some notes.

7 min video

Creating a page

Creating a page

New to Notion? Learn how to get started by adding a new page to your Notion workspace.

6 min video

Getting started with templates for your team

Getting started with templates for your team

Try adding templates to your workspace. These powerful databases will help you jump start page creation, and inspire you to create your own Notion workflows.

8 min video

Comments & discussions

Comments & discussions

We've all had that thought... "Did this really have to be a meeting?" By taking advantage of comments and discussions in Notion, your team can gather feedback asynchronously and move projects forward, and cancel a few meetings along the way.

5 min video

Building a comprehensive team notes & docs database

Building a comprehensive team notes & docs database

Explore our Notion guide to effectively build a comprehensive team notes and docs database. This tutorial video provides step-by-step instructions, simplifying the process and enhancing your team's productivity.

9 min video

Give your to-dos a home with Task databases

Give your to-dos a home with Task databases

Learn how to set up, customize, and get the most out of My Tasks.

3 min read

Creating a knowledge hub by organizing docs for large teams

Creating a knowledge hub by organizing docs for large teams

Discover how to streamline your team's workflow with our Notion guide. This tutorial video will teach you how to effectively organize your team's documentation and wikis, making it an ideal resource for large teams aiming to enhance their collaboration.

10 min video

Block basics: build the foundation for your team’s pages

Block basics: build the foundation for your team’s pages

Everything in a Notion page is a block — text, images, databases, and more. Using blocks, each page can be customized to your team’s needs.

4 min read

Connect your tools to Notion with the API

Connect your tools to Notion with the API

Learn what Notion’s API can do and how your team can build connections to create custom workflows.

4 min read

Best practices for internal communications on Notion

Best practices for internal communications on Notion

As your team grows, so does the need for high-quality communication and documentation. Learn features and strategies to keep your team on the same page, literally.

7 min read

When to use each type of database view

When to use each type of database view

Teams often have data sets that need to be sliced many ways — whether it’s a shared company roadmap or list of project tasks. Database views give your team the power to customize how they see this data, and quickly bring up what they need.

9 min read

Use Asana link previews to keep your teams on the same page

Use Asana link previews to keep your teams on the same page

You can unite everyone in your Notion workspace, even if your teams use different tools. Link previews let you paste Asana tasks, Dropbox files and more directly into a Notion page, giving everyone visibility and access to information.

4 min read

Organize, connect, and scale your Notion knowledge management system

Organize, connect, and scale your Notion knowledge management system

Transform scattered company information into an organized, accessible knowledge hub with Notion. Learn how to build a central company home, create dynamic databases for client and project management, and connect your team's knowledge seamlessly with their daily work.

7 min read

Writing & editing basics

Writing & editing basics

Tired of looking at the same old plain text and bullet points? Every Notion page is highly customizable - learn how to format text and other content blocks to your liking.

4 min video

How teams can use comments for better collaboration

How teams can use comments for better collaboration

Whether it’s different departments at your company, sub-teams, or external partners, Notion comments enable cross-functional collaboration.

6 min read

The best way to set up your team’s sidebar for clear organization

The best way to set up your team’s sidebar for clear organization

Fewer top-level pages — for each department and company-wide information — is the key to maintaining a tidy sidebar.

5 min read

What is Notion?

What is Notion?

Notion is a single space where you can think, write, and plan. Capture thoughts, manage projects, or even run an entire company — and do it exactly the way you want.

1 min video

How to set up your Notion workspace for your team

How to set up your Notion workspace for your team

Create a framework that sets your team up for success.

7 min read

Assign custom database permissions to make your life easier

Assign custom database permissions to make your life easier

The new “Can edit content” permission level prevents accidental edits to a database’s structure — views, filters, property names, property types & more — while still allowing your colleagues to edit the content inside the database pages. Learn how it can help you and your team move with less friction.

3 min read

Grant the right level of access with teamspaces and groups

Grant the right level of access with teamspaces and groups

Teamspaces and permission groups give you a simple way to provision company information and make sure everyone has access to what they need. Here, we’ll explain the different ways to share content and invite people to different parts of the workspace.

8 min read

First steps when introducing Notion to a new teammate

First steps when introducing Notion to a new teammate

If you're a passionate user looking to elevate your team's Notion use — this guide will give you steps, templates, and resources that you can use to showcase the tool's power.

5 min read

Navigating with the sidebar

Navigating with the sidebar

Notion's sidebar has all the tools you need to organize your pages, add templates, access settings & more.

6 min video

Create and use an upvote formula for team decisions

Create and use an upvote formula for team decisions

Using an upvote formula in a shared database gives teammates a voice and fosters company-wide transparency.

5 min read

How to use and customize the sidebar with teamspaces

How to use and customize the sidebar with teamspaces

Discover the ins and outs of Notion's sidebar and teamspaces in our video guide. Whether you're a new user or seeking to enhance your Notion experience, this tutorial video is your key to navigating your workspace with ease.

5 min video